Employment & Internships

NOVA is a remarkable place to work. With a culture of inclusion and support, our exceptional staff are passionate the about the work and mission.

Career Opportunities at NOVA

NOVA’s staff are dedicated to our organizational mission and vision. Our team members set a high standard in their respective disciplines and are passionate about their work. Our Board of Directors and leadership team are committed to recruiting and retaining exceptional staff and providing competitive salaries, great benefits, and opportunities for ongoing professional development. NOVA is committed to a culture of inclusion and support. As an organization, we encourage self-care and prioritize opportunities to recharge and engage as a team.

Internships

NOVA offers internships to senior undergraduate and graduate students designed to provide practical field experience in a variety of subject areas including counseling, social work, criminal justice, public health, and nonprofit management. Internships in Counseling or Advocacy require a commitment of at least one year in length to participate. If you are interested in an internship with NOVA, please submit your resume, area of study, and length of required internship by email to info@novabucks.org.

Employment Verification

To verify employment for a current or past employee, please email requests to VOE@novabucks.org.

Current Openings

Human Resources assistant (Part-time)

NOVA (Network of Victim Assistance) is a comprehensive victim services organization in Bucks County. With a 50+ year history, NOVA has expanded to include a continuum of prevention and direct services to prevent and address the needs of victims of sexual abuse and other serious crimes. NOVA is known for its exceptional services and professionalism across many disciplines and the community. As a mature and fiscally sound organization, establishing sustainability is key to our future success, serving all victims who need assistance, educating the community on violence prevention, and providing top-ranked professional training.

WORK LOCATION: 3-4 Days in Office Location: NOVA Jamison Office

TRAVEL REQUIREMENTS: Occasional travel between NOVA office locations, the NOVA Thrift Shop, and off-site locations may be required to support HR-related activities, attend staff meetings, and participate or attend NOVA events or attend trainings.

EMPLOYMENT STATUS & HOURS: Part-Time: 15 to 20 hours per week, non-exempt

REPORTS TO: Human Resources Coordinator

SALARY: $23-$25/hour

OTHER RELATIONSHIPS: Leadership Team; Department Directors, Managers, and Coordinators; NOVA Staff; job applicants and candidates; Finance staff; and external HRrelated contacts, including payroll representatives, benefits and retirement plan administrators, insurance and workers’ compensation representatives, background screening providers, trainers, consultants, and other relevant vendors and service providers.

POSITION SUMMARY
The Human Resources Assistant provides administrative support to the Human Resources department and assists with a variety of HR functions, including recruitment, onboarding, personnel records, benefits administration, training coordination, and general HR operations. This position requires a high degree of confidentiality, strong organizational skills, attention to detail, and excellent customer service.

ESSENTIAL FUNCTIONS

Recruitment & Hiring

Support the recruitment and hiring process by posting approved job openings on internal and external job boards.
Coordinate interviews and related communications with candidates and hiring supervisors.
Prepare interview materials and other recruitment documentation.
Conduct reference checks and coordinate background checks and required clearances.
Assist with preparing letters and new hire documentation as directed by the Human Resources Manager.
Maintain accurate applicant information and recruitment records.

Onboarding & Offboarding

Prepare new hire paperwork, personnel files, orientation materials, and onboarding documentation.
Coordinate onboarding schedules and assist with new employee orientation activities.
Ensure required employment documentation, including Form I-9, tax forms, acknowledgments, and other required documents, is completed and appropriately filed.
Assist with employee separations by preparing exit documentation, coordinating offboarding checklists, and updating employee records and systems.

Benefits Administration

Respond to routine employee benefits questions and refer complex or sensitive matters to the Human Resources Manager.
Prepare and process benefits enrollment materials and related documentation.
Support annual open enrollment activities, including employee communications, documentation, and system updates.
Process qualifying life event changes and maintain accurate benefits records.
Coordinate routine communications with benefit vendors as directed.
Assist with documentation related to leave programs, workers’ compensation, and other employee benefits.

HR Compliance and Records

Maintain accurate, complete, and confidential electronic and paper employee records.
Update employee information in the HRIS and other HR systems.
File, scan, organize, and maintain HR documentation in accordance with organizational procedures and record-retention requirements.
Assist with maintaining personnel files and documentation required for compliance, audits, and funder reviews.
Maintain strict confidentiality and exercise appropriate discretion when handling employee and organizational information.

HR Reporting & Administration

Prepare routine HR reports, spreadsheets, correspondence, employment verification letters, and other documentation.
Assist with maintaining HR policies, forms, templates, and standard operating procedures.
Maintain HR calendars and track deadlines related to benefits, performance reviews, training, certifications, and other HR activities.
Assist with performance review administration, including distributing materials, tracking completion, and maintaining records.
Compile and maintain HR data as requested by the Human Resources Manager.
Assist with HR vendor records, invoices, supplies, and other administrative needs.

Training & Employee Support

Monitor completion of required employee training, certifications, and related documentation.
Assist with coordinating HR-related training sessions, materials, schedules, and attendance records.
Respond professionally to routine employee HR inquiries and direct questions or concerns to the HR Manager.
Provide administrative support for employee engagement, recognition, and other HR initiatives as requested.

Payroll & Timekeeping Support

Assist with entering and maintaining employee information, compensation changes, benefit deductions, and employment status changes in HR systems.
Support the accurate and timely communication of HR-related changes to Finance.
Assist with routine employee questions regarding timekeeping and payroll procedures and refer more complex matters as appropriate.
Maintain documentation related to attendance, timekeeping, payroll changes, and other HR transactions.
Provides back-up support for payroll processing when the Accounting Administrator is unavailable, including assisting with payroll preparation, review, and processing in accordance with established procedures and deadlines.

General HR and Organizational Support

Schedule HR meetings and maintain departmental calendars.
Assist with special HR projects and process improvement initiatives.
Provide administrative support to the Human Resources Manager and other members of leadership as needed.
Provides back-up front-office support as needed, including answering incoming telephone calls, greeting and directing visitors, and assisting with other general office needs. These duties are secondary to the position’s primary Human Resources responsibilities.

AGENCY REQUIREMENTS

Understand and embrace the Mission, Vision, Values, and Norms of the organization
Understand and commit to NOVA’s DEI practices and have a willingness to embrace a culture of inclusion and respect
Adhere to funder standards and procedures as required
Adhere to all agency policies and procedures
Adhere to department procedures
Participate in developing work plans at all appropriate levels (as required by position), and use plans to monitor outcomes and promote change
Meeting attendance required: staff meetings, leadership level meetings, staff committee meetings
Attend and actively participate in at least one agency-organized fundraising event annually
Driving/Travel – Ability to travel county-wide as position may require, to agency-wide events, and staff meetings, and maintain (or secure) reliable transportation
May be required to work various hours including some weekends and evenings

STAFF DEVELOPMENT

Successful completion of the Sexual Assault Counselor Training (SAC), annual training requirements, and continuing education requirements as applicable.
Participates in job-related professional development activities
Annual attendance of NOVA’s Staff Retreat (1 day)
Attend and actively participate on a staff or agency committee
Meets regularly with the Human Resource Manager for support, direction, supervision, and feedback.

COMPETENCIES

Ability to engage in trauma-informed practices
Ability to work in a confidential setting and adhere to NOVA’s confidentiality practices
Conduct all relationships with honesty and integrity
Emotionally resilient with the ability to engage in self-care practices
Effectively work independently and within a team
Ability to adapt to changing work environments, evolving work priorities, and the needs of the organization

EDUCATION/EXPERIENCE/QUALIFICATIONS/SKILLS

Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field preferred; equivalent education and relevant experience may be considered.
Minimum of one to two years of Human Resources, administrative, or related professional experience preferred.
Experience working in a nonprofit or mission-driven organization is preferred.
Experience supporting recruitment, onboarding, benefits administration, employee records, training, payroll, or other HR functions preferred.
Basic knowledge of Human Resources practices and applicable employment laws, with a willingness to continue developing HR knowledge and skills.
Demonstrated ability to maintain accurate records and handle confidential and sensitive employee information with discretion.
Strong organizational and time-management skills, with the ability to manage multiple priorities and meet deadlines.
Strong attention to detail and commitment to accuracy.
Excellent written and verbal communication and interpersonal skills.
Ability to respond professionally to employee questions and appropriately refer complex or sensitive matters to the Human Resources Manager.
Strong problem-solving skills and the ability to follow established policies, procedures, and processes.
Collaborative, service-oriented approach with a strong commitment to teamwork.
Ability to work independently while recognizing when guidance or escalation is appropriate.
Proficiency with Microsoft 365 and comfort learning and working within HR information systems and other technology platforms.
Experience with HRIS systems, benefits administration, recruitment systems, or payroll/timekeeping systems preferred.
NOVA may require employees to participate in drug testing.

LICENSES/CERTIFICATIONS

Must meet all required background checks (criminal, FBI, child abuse) at hire and every five years after that
Must provide proof of a valid driver’s license
Must provide proof of valid car insurance with a minimum liability coverage of $100,000/$300,000 upon hire and annually after that

Accommodations: If you require accommodation during the application or interview process, please notify us. We are committed to ensuring an inclusive and accessible experience for all candidates.

If you possess these qualifications, are energetic and passionate about the mission of NOVA, and enjoy a friendly, team-oriented environment, we would like to hear from you! Please submit your resume with a cover letter telling us why you are the person for this job, and your salary requirements to Careers@novabucks.org (Subject: Human Resources Assistant)

Forensic Nurse Examiner - Part-time

NOVA is the comprehensive victim services organization in Bucks County. With a 50+ year history, NOVA has expanded to include a continuum of prevention and direct services to prevent and address the needs of victims of sexual abuse and other serious crimes. NOVA is known for its exceptional services and professionalism across many disciplines and the community. As a mature and fiscally sound organization, establishing sustainability is key to our future success — serving all victims who need assistance, educating the community on violence prevention, and providing top-ranked professional training.

POSITION SUMMARY

The Forensic Nurse Examiner (FNE) provides compassionate, trauma-informed medical forensic care to patients who have experienced sexual assault, non-fatal strangulation, and other forms of interpersonal violence. Responsibilities include medical assessment, forensic evidence collection, documentation, photography, patient education, prophylactic treatment coordination, referrals, and collaboration with multidisciplinary partners. The FNE provides services in accordance with NOVA policies, participating hospital protocols, and current standards of forensic nursing practice. The FNE may be required to testify as a fact witness regarding examinations performed while employed by NOVA.

ESSENTIAL FUNCTIONS

Clinical Responsibilities

Provide trauma-informed, patient-centered care in a timely manner.
Perform medical screening and triage to determine whether emergency medical care is required prior to the forensic examination.
Conduct comprehensive medical forensic examinations, including Head-to-Toe assessment for injury and detailed genital and anal examination, when indicated
Collection and preservation of forensic evidence
Photographic documentation of injuries
Assess mandatory reporting requirements and complete reports as required by law.
Coordinate the administration of emergency contraception, sexually transmitted infection prophylaxis, and other medications according to protocol with Emergency Department staff.
Maintain evidence integrity and chain of custody throughout the examination
Ensure compliance with HIPAA and all confidentiality requirements.

Documentation

Complete thorough, accurate, objective written and electronic documentation.
Finalize all documentation within 24 hours of completion of the examination and case review with the Forensic Nursing Coordinator.

Collaboration

Collaborate effectively with:

Hospital Emergency Department personnel
NOVA staff and volunteers providing Emergency Room Accompaniment
Law enforcement
Prosecutors
Community partners

On-Call Responsibilities

Maintain active participation in the on-call rotation with a minimum commitment of 32 on-call hours per month, including evenings, weekends, holidays, and overnight coverage as assigned.
Maintain reliable transportation.
Respond by phone to all helpline calls within 10 minutes.
Begin travel immediately upon accepting a case.
Arrive at the designated hospital within one (1) hour of accepting a request for service.
Maintain reliable phone and email communication during all scheduled on-call shifts.

Court Responsibilities

Provide testimony as a fact witness for examinations performed while employed by NOVA.
Following employment /termination as an FNE with NOVA, the individual RN will be obligated to respond and coordinate with attorneys before and during the court process.

Program Responsibilities

Comply with all NOVA policies, procedures, specific hospital protocols, and forensic nursing standards.
Once fully transitioned to independent practice status including independently completing a minimum of two (2) forensic examinations, while demonstrating competency in the forensic examination process, serve as a preceptor for newly trained forensic nurses, as assigned.
Preceptor responsibilities may include clinical shadowing, observation and guidance, mentoring, providing constructive feedback, and completing required competency and onboarding documentation.