Employment & Internships

5 to 15 hours per week

Flexible schedule – available to work 7:00 AM – 3:30 PM with some evenings and weekends. 

NOVA (Network of Victim Assistance) is the comprehensive victim services organization in Bucks County. With a 51-year history, NOVA has expanded to include a continuum of prevention and direct services to prevent and address the needs of victims of sexual assault and other serious crimes. NOVA is known across many disciplines and the community at large for its exceptional services and professionalism. As a mature and fiscally sound organization, establishing sustainability is key to our future success — serving all victims who need assistance, educating the community at large on violence prevention, and providing top-ranked professional training.

This part-time Prevention Educator: Specialized Programs and Professionalswill present high-quality educational programs to teens, parents, and professionals on respectful boundaries, healthy relationships, and violence prevention. A special focus for this position will be co-facilitating the established SHARE (Smart Healthy Appropriate Relationship Education) program to small groups of teens and young adults with autism and/or other intellectual or developmental disabilities. This program was designed by NOVA  to support self-advocacy, protective behaviors, and skills to navigate positive social interactions.

ESSENTIAL FUNCTIONS

• Presents evidenced-informed, interactive SHARE (Smart Healthy Appropriate Relationship Education) programs to neurodiverse young adults to meet their unique needs using established curriculum material and presentation techniques.
• Presents high-quality, interactive violence prevention programs supporting NOVA’s mission to High School students and adults using established curriculum material and presentation techniques.
• Follows department procedures following the PET Department Manual.
• Handles program participant disclosures appropriately and following legal requirements and agency procedures.
• Makes appropriate referrals to program participants regarding available support services.
• Under the direction of the Prevention Coordinator, participates in public events to expand NOVA’s visibility in the greater community and promote access to NOVA services.
• Maintains all required paperwork and program records and submits all documentation in a timely and accurate manner.
• Keeps supervisor up to date with information concerning outreach contacts, description of audience group(s), program requests, materials developed, number of participants, outcomes, and follow-up, etc.

REQUIREMENTS (These are non-negotiable)

• Understand and embrace the Mission, Vision, Values, and Norms of the organization
• Understand and commit to NOVA’s DEI practices and have a willingness to embrace a culture of inclusion and respect
• Adhere to funder standards and procedures as required
• Adhere to all agency policies and procedures
• Adhere to department procedures
• Participate in developing work plans at all appropriate levels (as required by position), and use plans to monitor outcomes and promote change
• Meeting attendance required: a minimum of two (2) NOVA staff meetings per year, department meetings, (etc.)
• Driving/Travel – Ability to travel county-wide as position may require, to agency-wide events, and staff meetings, and maintain (or secure) reliable transportation.
• May be required to work various hours including some weekends and evenings

STAFF DEVELOPMENT

• Successful completion of the Sexual Assault Counselor Training (SAC), annual training requirements, and continuing education requirements as applicable.
• Annual attendance of NOVA’s Staff Retreat (1 day, optional)
• Participate on a staff or agency committee (optional)
• Meets regularly with assigned Prevention Coordinator for support, direction, supervision, and

COMPETENCIES

• Ability to engage in trauma-informed practices
• Ability to work in a confidential setting and adhere to NOVA’s confidentiality practices
• Conduct all relationships with honesty and integrity
• Effectively work independently and within a team
• Ability to adapt to changing work environments, evolving work priorities, and the needs of the organization

EDUCATION/EXPERIENCE/QUALIFICATIONS/SKILLS

• Bachelor’s degree in education, human services, or another relevant field
• Experience working with students with disabilities is preferred
• One year of educational experience
• NOVA may require employees to participate in drug testing
• Excellent interpersonal and organizational skills with diverse groups, including school, agency, and community professionals; volunteers; adolescents, young adults; parents.
• Strong oral communication skills. Public speaking experience preferred
• Successful completion of the 45-hour Sexual Assault Counselor Training course
• Successful completion of NOVA’s Educator Training course.
• Flexible schedule – available to work early mornings, evenings, and weekends.
• Proficiency with Office 365

LICENSES/CERTIFICATIONS

• Must meet all required background checks (criminal, FBI, child abuse) at hire and every five years after that
• Must provide proof of a valid driver’s license
• Must provide proof of valid car insurance with a minimum liability coverage of $100,000/$300,000 upon hire and biannually after that

FINANCIAL RESPONSIBILITY

• Will obtain prior approval by the Director of Prevention Education and Training for any program and department-related expenses
• Must report any expenses accurately and on time

DATA REPORTING

• Will report all data into all required databases in a timely and accurate manner
• Completes and submits all agency-required paperwork in a timely and accurate manner

NOVA is an AA/EOE.

• $20 /hour

We would like to hear from you if you are passionate about NOVA’s mission, energetic, and seeking part-time employment in a friendly, team-oriented environment! Please submit your application with a cover letter telling us why you are the person for this job and your resume to careers@novabucks.org.

Location: Perkasie, Jamison, or Fairless Hills, PA (designated primary location; travel to other offices/schools as needed) 
Status: Internship (Graduate Level) 
Reports To: Senior Clinical Counselor 
Schedule: Minimum 2 evenings/week required; flexible scheduling possible 
Travel: Required between offices and community sites/schools 

NOVA (Network of Victim Assistance) is a comprehensive victim services organization in Bucks County. With a 50+-year history, NOVA has expanded to include a continuum of prevention and direct services to prevent and address the needs of victims of sexual abuse and other serious crimes. NOVA is known for its exceptional services and professionalism across many disciplines and the community. As a mature and fiscally sound organization, establishing sustainability is key to our future success, serving all victims who need assistance, educating the community on violence prevention, and providing top-ranked professional training. 

Position Summary 

NOVA (Network of Victim Assistance) is seeking a graduate-level Counselor Intern to join our Counseling Services team. This role provides an excellent opportunity to gain hands-on clinical experience working with individuals impacted by sexual assault and other serious crimes. Interns will be introduced to Trauma-Focused Cognitive Behavioral Therapy (TF-CBT) and work closely with licensed professionals through supervision and case management. 

Interns carry a partial caseload and are responsible for conducting intakes, facilitating therapy sessions, and participating in group and individual supervision. Services may be delivered in-office, in schools, in the community, or via telehealth. 

Key Responsibilities 

• Provide trauma-informed therapy using the TF-CBT model (training and supervision provided) 

• Conduct clinical intakes and assessments 

• Maintain accurate client records and documentation 

• Participate in weekly individual and group supervision 

• Deliver 10–15 hours of counseling services per week 

• Refer clients to internal or external resources as needed 

• Serve as a liaison for clients, advocating for access to additional services 

• Support administrative tasks and contribute to client case management 

Ideal Candidate 

We’re looking for someone who is: 

• Currently enrolled in a Master’s program in counseling, social work, psychology, or a related field 

• Passionate about trauma-informed care and supporting survivors of crime 

• Eager to learn and grow through training and clinical supervision 

• Organized, emotionally resilient, and culturally competent 

• Able to work two evenings per week (required) 

• Bilingual or multilingual (preferred) 

 Skills & Qualifications 

• Strong interpersonal and organizational skills 

• Proficiency in Office 365 and comfort using client data systems (preferred) 

• Commitment to maintaining confidentiality and ethical clinical standards 

• Willingness to engage in NOVA’s DEI practices and mission-driven culture 

 Agency Requirements 

• Completion of Sexual Assault Counselor Training (provided by NOVA) 

• Attendance at agency meetings and trainings as required 

• Ability to travel between NOVA offices and to schools or community sites 

• Reliable transportation, valid driver’s license, and insurance coverage of $100,000/$300,000 

• Ability to pass all required background checks (criminal, FBI, child abuse) 

 Professional Development 

• Receive regular clinical supervision and feedback 

• Participate in ongoing professional development opportunities 

• Learn evidence-based practices, including TF-CBT, in a supportive environment 

Accommodations: If you require accommodations during the application or interview process, please notify us. We are committed to ensuring an inclusive and accessible experience for all candidates. 

NOVA is an AA/EOE. 

Make a Difference with NOVA 

This internship offers the opportunity to work alongside a passionate team, develop trauma-informed counseling skills, and make a meaningful impact in the lives of victims and their families. 

If you have these qualifications, are energetic, passionate about the mission of NOVA, and enjoy a friendly, team-oriented environment, we would like to hear from you! Please submit your resume with a cover letter telling us why you are the person for this job to Careers@novabucks.org (Subject line: Counseling Internship) 

NOVA (Network of Victim Assistance) is a comprehensive victim services organization in Bucks County. With a 50+-year history, NOVA has expanded to include a continuum of prevention and direct services to prevent and address the needs of victims of sexual abuse and other serious crimes. NOVA is known for its exceptional services and professionalism across many disciplines and the community. As a mature and fiscally sound organization, establishing sustainability is key to our future success, serving all victims who need assistance, educating the community on violence prevention, and providing top-ranked professional training.

POSITION SUMMARY

Assists the Director of Development by completing all database and administrative tasks for the department, while assisting with the completion of all private grants for the organization. Responsible for gift entry, generation of acknowledgement letters, pledge reminders, calendar, and data reporting duties for the department. They will ensure accuracy and timeliness in their role, while developing new processes, systems, and procedures to advance the departments success. In addition, they will administer all private grants responsible to the department, by maintaining a grants calendar, and searching for new grants, while ensuring timely completion. When suitable they will collaborate with each submission.  This role provides an excellent opportunity to intertwine gift reporting with grant writing with terrific opportunity for growth within the organization.

ESSENTIAL FUNCTIONS

Database Administration and Management

• Manages all aspects of the database including posting/acknowledging gifts, updating records, updating actions, generating reports, analyzing data, working with database vendors, implementing all import/export projects, and coordinating all data cleansing projects.
• Controls and maintains code tables including managing appeals, funds, campaigns, and any other system coding.
• Collaborates with the Director of Development to design and implement campaigns and appeals based on data analysis. Develops and maintains queries/exports for direct appeals, email campaigns, publications, events, and ad hoc projects.
• Tracks and reports to the Director of Development on fundraising progress and donor trends.

Grants Management

• Organizes and monitors the annual calendar of grant proposal submissions and reports.
• Responsible for keeping relevant staff informed of pending deadlines and proposal/reporting needs to ensure timely preparation and submission of grants and reports.
• Ensures that the supporting materials for grants are kept up to date in the grants folder and assists in compiling these materials to ensure the timely submission of grant proposals.
• Assists with searching for grants using various tools and online portals.
• Works alongside the Director of Development to complete grant submissions.

General Development Support

• Performs general administrative duties, including processing gifts, preparing receipts and letters of acknowledgment, and maintaining current and accurate donor files.
• Assists in the coordination of general donor relation activities and mailings.
• Provide day-to-day administrative support for the Director of Development.
• Responds to donor and potential donor inquiries as required.
• Assist, as needed, in special event planning and execution as part of the Development team.

COMPETENCIES

• Ability to engage in trauma-informed practices
• Ability to work in a confidential setting and adhere to NOVA’s confidentiality practices
• Ability to work independently on multiple tasks and manage your own time efficiently with limited supervision. 
• Conduct all relationships with honesty and integrity
• Effectively work independently and within a team
• Ability to adapt to changing work environments, evolving work priorities, and the needs of the organization
• Good strategic/critical thinker; ability to organize and prioritize work
• Creativity, flexibility, and a wonderful sense of humor.
• Excellent written and verbal communicator.

EDUCATION/EXPERIENCE/QUALIFICATIONS/SKILLS

• Bachelor’s degree or the equivalent of training, education, and/or experience.
• A minimum of three years of experience managing a donor database is required.
• Raiser’s Edge experience is required.
• Passion for NOVA
• High attention to detail and administrative excellence.
• Knowledge of Grant Databases and philanthropic landscape preferred.
• Ability to communicate with diverse groups including staff, community professionals, volunteers, Board members, funders, and donors.
• NOVA may require employees to participate in drug testing
• Proficiency with Office 365

LICENSES/CERTIFICATIONS

• Must meet all required background checks (criminal, FBI, child abuse) at hire and every five years after that
• Must provide proof of a valid driver’s license
• Must provide proof of valid car insurance with a minimum liability coverage of $100,000/$300,000 upon hire and biannually after that

NOVA is an AA/EOE. The compensation package includes the following components:

• Competitive Annual Salary

• Medical & Dental (1st day of the month following hire; Employee premiums paid in full by NOVA)
• Short-term & long-term disability (After 90-days of employment; Premiums paid in full by NOVA)
• Life insurance policy (After 90 days of employment; Premium paid in full by NOVA)
• Quarterly contribution to Profit Sharing Pension Plan (1st quarter following one year of employment
• Voluntary contribution to 401K Plan (1st quarter following one year of employment)
• Generous Paid-Time-Off policy (after 90 days of employment) and 12 paid holidays per year

Accommodations: If you require accommodations during the application or interview process, please notify us. We are committed to ensuring an inclusive and accessible experience for all candidates.

If you have these qualifications, are energetic, passionate about the mission of NOVA, and enjoy a friendly, team-oriented environment, we would like to hear from you! Please submit your resume with a cover letter telling us why you are the person for this job to Careers@novabucks.org (Subject line: Database and Grants Administrator)

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

Grant Budgeting & Oversight

• Plan, organize, and coordinate the accounting and financial reporting for the organization’s grant portfolio in collaboration with Directors and staff leadership.
• Prepare annual grant budgets and project budgets with input from the Director of Finance, forecasting revenue and estimating any carryover of funds from one fiscal year to the next.
• Serve as the liaison for all grant activities across all departments.
• Assist in the development of the organization’s annual budget.  

Grant Tracking & Invoicing

• Maintain financial records of all grant funds consistent with audit standards.
• Manage payroll allocations and review regularly to ensure accuracy.
• Research issues, prepare, and submit grant and county contract invoices/billings, and track funds for the support of restricted fund expenditures.
• Prepare all applicable month-end closing journal entries, including salary accruals and accruals of other expenditures; monitor the effect on grant balances.
• Track grant receivables and reconcile to the general ledger on a quarterly basis.

Grant Reporting & Data Reconciliation

• Provide regular reporting and perform a variety of financial analyses on an as-needed basis.
• Monitor grant spending against budget/deliverables and timelines.
• Meet regularly with Directors and staff leadership to review internal grant actual expenses against the budget and work with them to proactively resolve under/overspend issues.

Grant Compliance & Internal Controls

• Monitor grant compliance with internal policies and various funders’ regulations.
• Implement procedures to communicate, educate, and ensure compliance with grant regulations throughout the organization.
• Provide internal control support for the organization, assisting the Director of Finance and Executive Director by establishing and maintaining effective controls over: segregation of duties, access control, standardization, reconciliation, and approval authority.

Supervision of Accounting Assistant

• Meets regularly with the Accounting Assistant for supervision. Provides feedback on performance and conducts periodic evaluations.
• Oversees quality of work performed, ensuring annual goals and objectives for the Finance department are met.
• Oversees and reviews accounts payable coding prepared by the Accounting Assistant.

Additional Responsibilities

• Gather accurate and timely financial information to prepare grant financial reports for government agencies and other funding sources.
• Review the general ledger regularly to monitor expense activity.
• Analyze grant budgets against actual expense activity to determine under-/overspending on grants.
• Interact with program staff to ensure proper and timely spending of grant funds.
• Perform accounts receivable collections related to all grant/contract funding.
• Scan daily deposits into NOVA’s bank deposit account using remote equipment. Facilitate physical deposits when necessary.
• Provide back-up for payroll processing at least twice annually and when needed. (UKG Ready

 CRITERIA/REQUIREMENTS

• Candidate should possess a solid foundation of GAAP, internal controls, and a good working knowledge of 2 CFR 200, Uniform Administrative Requirements for Federal Awards, and OMB Uniform Guidance cost principles. If not current, the candidate will be required to complete the DOJ Grants Financial Management certificate program online within 3 months of hire date (or when first available).
• Expert proficiency in accounting software, general ledger systems, Microsoft Excel, and other Microsoft Office products.
• Some experience with payroll systems is a plus.
• Commitment to NOVA’s values and Mission statements.
• Adherence to the Personnel Policies of NOVA
• Successful completion of SAC Training course within the first year of hire and fulfill continuing educational requirements.
• Excellent and effective written and oral communication skills.
• Ability to make independent decisions and solve complex problems.
• Ability to work independently as well as in a team setting.
• Deal with challenging situations while maintaining professionalism, quality of services, and confidentiality.
• Adapt readily to changing work environments, work priorities, and organizational needs.
• Reliable transportation.

EDUCATION/EXPERIENCE

• Bachelor’s degree in accounting, finance, or related field
• Grants fiscal management experience with 2+ years, ideally in a non-profit/human service, educational, or social services setting.

LICENSES/CERTIFICATIONS

• Must meet all required background checks (criminal, FBI, child abuse) at hire and every five years after that
• Must provide proof of a valid driver’s license
• Must provide proof of valid car insurance with a minimum liability coverage of $100,000/$300,000 upon hire and biannually after that

NOVA is an AA/EOE. The compensation package includes the following components:

• Competitive Annual Salary

• Medical & Dental (1st day of the month following hire; Employee premiums paid in full by NOVA)
• Short-term & long-term disability (After 90-days of employment; Premiums paid in full by NOVA)
• Life insurance policy (After 90 days of employment; Premium paid in full by NOVA)
• Quarterly contribution to Profit Sharing Pension Plan (1st quarter following one year of employment
• Voluntary contribution to 401K Plan (1st quarter following one year of employment)
• Generous Paid-Time-Off policy (after 90 days of employment) and 12 paid holidays per year

Accommodations: If you require accommodations during the application or interview process, please notify us. We are committed to ensuring an inclusive and accessible experience for all candidates.

If you have these qualifications, are energetic, passionate about the mission of NOVA, and enjoy a friendly, team-oriented environment, we would like to hear from you! Please submit your resume with a cover letter telling us why you are the person for this job to Careers@novabucks.org (Subject line: Grants Accounting Coordinator)